Category: Pitfalls

Pitfalls you can encounter in the travel industry

How I Fixed Chase Aeroplan Pay Yourself Back Failures

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Chase issues a cobranded credit card with Air Canada Aeroplan. It has a very interesting feature called Pay Yourself Back. This card isn’t especially popular in the US, but I have gotten pretty good value out of it over the past year. Although I live 900 meters inside the US, my home airport is Vancouver. Being a cardholder allows a free checked bag, even on basic economy fares. The card is also a MasterCard, which can give better exchange rates in Canada (where I usually shop) than Visa, and most importantly is accepted at Costco where only MasterCard is accepted in Canada. In a typical year I’ll break even on bag fees alone by holding the card, but this card has a very interesting feature that has become the primary way that I redeemed Ultimate Rewards points this year.

Chase has a “Pay Yourself Back” feature on their Ultimate Rewards cards that allows you to request statement credits at a fixed value for point redemption in particular categories. They also offer this feature with the Aeroplan card, in which you can redeem Aeroplan points against any purchase categorized as travel at 1.25 cents per point. On its own, this doesn’t seem like all that great of a deal until you factor in stacking transfer bonuses. For every 50,000 points you transfer to Aeroplan from Chase Ultimate Rewards, Chase gives a 10% transfer bonus when holding the card. They have also offered 20-30% transfer bonuses throughout the year, and these stack with the transfer bonuses. I have taken full advantage of these opportunities to transfer Ultimate Rewards points, meaning that I have effectively gotten 1.625 cents per point in redemption value from Ultimate Rewards when using Pay Yourself Back.

Now, this may not sound all that exciting. “1.625 cents per point?” you may ask. “I can get 10 cents per point in value when redeeming for Emirates first class!” And yes, this is theoretically true, but this is Seat 31B you’re reading, not some fancy blog. Over here, we try to spend points on things that we’d have actually bought with cash, and when you view things in that light, 1.625 cents per point is really good.

Some cards come close. You can get 1.5 cents per point in value for Ultimate Rewards when carrying the Chase Sapphire Reserve and redeeming through the Chase travel portal. The problem with that is that you have to carry a card that doesn’t offer any airline benefits and has an effective $250 annual fee. You also have to book through the Chase portal, and the pricing tends to be higher than through other sources. So, using Aeroplan Pay Yourself Back, I have been able to book the cheapest flights (often, ironically, on Air Canada’s largest competitor WestJet) and independent hotels (which I generally prefer anyway vs. chain hotels–you might be shocked to learn that hotels other than Hyatt properties exist). I have redeemed hundreds of thousands of my Chase points this year this way, on travel that I would have otherwise bought with cash. To me, that’s huge. So early this month, when all of this stopped working, it was a major annoyance.

I logged onto the Chase Web site as I normally do, and tried to use Pay Yourself Back to reimburse a purchase as I often did. I filled in the amounts, clicked through to approve the transaction and… nothing. I’d just be thrown back to the homepage on the Chase Aeroplan Web site. So, I called Chase. One agent told me to wait a day and try again. Another agent tried to reproduce the problem on their end, and they could, but failed to escalate properly. Another agent filed a ticket, but nothing happened. Another agent filed a different ticket, where again nothing happened, and I was told to call back in a week. Finally, I got sick of the runaround and stopped in at a Chase branch today. They couldn’t solve the problem either, but did inform me that under no circumstances would they waive the annual fee despite the issues I was actively experiencing.

Finally, I called Aeroplan today for something entirely different. The 2FA settings weren’t working correctly on my account and I wasn’t sure why. The friendly agent informed me that my account was locked. I bought a new computer a couple of months ago and apparently, this completely freaked out Aeroplan’s security software which locked my account for no good reason, with no obvious notification that it had happened. She validated my account by asking a bunch of questions and then did whatever Aeroplan does on their end to unlock my account, which eventually worked. She also helped me sort out the 2FA problem, despite working overtime and needing to pick up her kid. So kudos to Aeroplan for at least helping to acknowledge and fix the problem they caused, versus Chase for its abject failure to communicate.

I was finally able to complete my Chase Pay Yourself Back transaction. Yay! So, if you’re having the same problem, check on the Aeroplan side whether your Aeroplan account is locked. The only indication that there is an issue is if you’re trying to redeem points directly in the Aeroplan program, in which case you’ll be prompted to contact Aeroplan’s call centre. You won’t see an indication of issues with your account otherwise because you can still search and buy flights, earn points, and fly Air Canada as normal. And there is no sensible error message on the Chase side; you just get thrown to a random section of their Web site.

I’ll just let things play out on the Chase side and see what happens. The issue no longer reproduces so I am expecting the ticket to be closed without Chase doing or fixing anything, or notifying me. They can probably stop sending me advertisements for private banking, though. If this is how well their credit cards work, I don’t want to try their wealth management products.

How Amex Charged Me $100 And Then Tried To Ruin Our Wedding

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I have been trying to figure out the best way to write about this because it’s so hard to believe it actually happened. I realize that what I’m about to describe is deeply personal, and I do try to keep the blog to topics that could impact other people. But the root cause of the situation that American Express created is one that could impact anyone, so I ultimately decided to share. If you’re wondering what all of this is about, pull up a chair because the story I’m about to share should give any American Express cardholder pause.

The secret to booking Qsuites to the US is originating in Central Asia

Last Monday was my wedding day. “Wait, what?” If you know me at all, let me assure you that I’m just as surprised as you are that I’m writing these words. However, what started as a friendship and then a fling grew into two years of talking to each other every day and traveling together to UNESCO World Heritage sites. Eventually, we decided we liked each other enough to file immigration paperwork, and after exploring my career opportunities in Kazakhstan vs. Rakhat’s career opportunities here (not as easy a decision as you’d think because Rakhat is a native Kazakh speaker who teaches English) we decided to try the US. Eventually the paperwork was approved, and Rakhat arrived. Via Qsuites, of course, and on the inaugural flight from Tashkent, because that’s how we roll.

We couldn’t resist taking pictures here anyway

Of course, the immigration process wasn’t smooth. We were planning to get married at a private gathering on Orcas Island, on a picture perfect balcony, with some of the most beautiful scenery in the Pacific Northwest as our backdrop. The US Consulate in Almaty had other plans. They use a contractor to process US visas and associated documentation, and the contractor failed to return an envelope full of documentation intended for Customs and Border Protection. When Rakhat showed up, he was paroled into the United States for 30 days while we sorted out the documentation problem with the US Consulate (fortunately, they admitted their error and FedExed the needed documentation). However, he wasn’t formally admitted to the United States at the time of arrival, meaning we couldn’t get married until he was. Otherwise, he’d be refused entry, returned to Kazakhstan, and we’d need to file a different form which takes another year to process. And if all of this sounds completely insane, welcome to the US immigration system.

Anyway, we decided to make lemonade from lemons. After all, we’d dated by traveling around the world together. Why not get married at Sea-Tac Airport? Rakhat would have to return there anyway to get formally stamped into the country, so we’d already be there. We arranged with US Customs and Border Protection to clear his paperwork on Canada Day, July 1st. And then I set about to turning our dream into a reality.

I reached out to a good friend, who is a Sea-Tac Airport volunteer. If you weren’t aware, airports have volunteer programs and airport volunteers are extremely well-connected. They’re allowed to go airside, they have relationships with airline staff, lounge staff, and other airport staff, and they are trusted liaisons. I shared my plans with my friend, who investigated options. We weren’t able to reserve the interfaith chapel at Sea-Tac Airport, because it’s operated on a drop-in basis. However, the American Express Lounge had a private room, and we were welcome to use it for the ceremony. We’d just have to ensure that everyone there met the requirements: a ticket valid for travel within 3 hours of our planned ceremony, and the ability to enter the Amex lounge (either via a qualifying American Express card or as a guest of a cardmember).

As it turned out, we’re part of a group of people who travel, and a lot of people had travel plans over the holiday week. Also, many people we knew from the private event we attended on Orcas Island were flying out that day as well. And we could return on a quick flight ourselves. Really, it was perfect. We happily agreed, our airport volunteer friend confirmed (and subsequently re-confirmed with 3 different people on 4 occasions) and we set the date and time: 6:00PM on July 1st.

On Monday, Rakhat got his stamp. We went to the airport a bit early, not knowing how long it would take, checked in for our flights, and changed into suits. We met our friends at the base of the elevator. And then, at 6pm, we all took the elevator up to the American Express lounge. We were nervous but excited, ready to realize the dream that we had both traveled tens of thousands of miles around the world in order to achieve.

When I got to the front desk, I gave them my name, assuming they’d be expecting me. Nope. “We don’t have anything on the schedule,” the front desk agent said. I told them who approved it, and who had confirmed it, and the agent frowned. She went ahead and checked us in anyway, charged my American Express card $100 for two guests (Rakhat and Charlie, my best man) and seated our group at a table in the lounge while they sorted things out. I figured they’d get the room ready, invite us back in a bit, and we’d be able to have the ceremony.

After 15 minutes of standing around awkwardly, the agent came over and beckoned me into a corner. “May I have a word with you?” She proceeded to inform me that they didn’t have us on the schedule, and there was nobody to approve it because the manager went home sick, so we couldn’t have the room. Furthermore, a wedding ceremony in the lounge wasn’t consistent with the brand image of American Express, so she wouldn’t be able to approve it.

I was absolutely aghast. Wait, what?! Are you for real?! After setting it up, multiple confirmations, screen shots of text messages with approval from their boss, etc.? But the agent was firm. The brand image of American Express would be protected, and we wouldn’t be having our wedding in their lounge. OK, fine. I get it. Two guys who like to travel to places where American Express isn’t widely accepted probably don’t fit the brand image of American Express, and for that matter, I think American Express doesn’t fit my brand image either. I like my cards to actually work to make purchases, and you can barely even use them in Canada let alone anywhere further afield from the United States.

Amex didn’t even refund the $100 charge

OK. I’m good at thinking on my feet. I went back to my wedding party and told them the news. “Let’s go on an expedition to find the chapel,” I said. “Maybe we can use that. We’re not welcome here.” So we all traipsed out of the lounge, down the elevator, down multiple escalators, and we found the Sea-Tac International Airport Interfaith Prayer And Meditation Room. A couple of airport employees were hanging out in there during their lunch break, but weren’t actually using the room and were happy for us to get married there. So, moving fast before someone showed up to kick us out, we crowded into the room and my friend Dawn officiated. The space and atmosphere was much better than a stuffy Amex lounge anyway. We didn’t have to worry about violating anyone’s brand image. We just got to enjoy a beautiful moment together. And our reception afterwards was in the Club at SEA, which happily let everyone in without judgement.

The Enigma of Atlantis Bahamas

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One of the most touted benefits of Caesars Diamond status is that you can get a free stay at the Atlantis Bahamas. This is a destination I wouldn’t ever have normally considered, but there was a really good sale fare from Vancouver to Nassau so I grabbed tickets a couple of months ago. This is usually a rational strategy: if there is a good deal on flight tickets, just grab the flights immediately and figure out the rest later.

I had no idea what I was setting myself up for.

Looking at a picture is the closest you might come to staying at the Atlantis Bahamas

I called in December and was informed that the calendar wasn’t open yet for February. “Call back after the first of the year, and there should be good availability” said the friendly agent. OK, fine. I called in on January 2nd, and was informed that the calendar would be opening for February in mid-January, without any certainty as to exactly when. “I know this sounds crazy because it’s really soon, but call back after the 15th and we should be able to take care of you.”

OK, fine. I called back today, less than two weeks before my planned stay (starting on the 2nd of February). “Have you ever booked with us before?” Apparently there’s a process where the Atlantis has to confirm my benefit with Caesars, and that takes a couple of days, and they can’t make a reservation before then. But it doesn’t matter anyway, because the first 10 days of February are sold out. “Reservations have been open since Sunday,” the agent cooly stated. That’s funny, because the Web site says that reservations don’t open until February 1st.

Now, rooms aren’t actually sold out. You can buy all of the rooms you want. You just can’t use your Caesars benefit on those days. Atlantis manages its inventory like saver level frequent flier awards. They black out popular dates, and you’re more likely to be able to use the benefit for a midweek versus a weekend stay, and during hurricane season versus a nice time of the year to visit. While we all prefer different experiences when we travel, it’s personally difficult for me to justify using scarce vacation days on a destination like The Bahamas in order to stay in a casino resort.

So, I ended up spending 11,000 Choice points per night (transferred 1:2 from Citi) to stay in the Comfort Suites next door. They charge a $45 per night resort fee on top of it, so I spent the equivalent of $510 in points and cash for a 4 night stay. That stings, although it’s only 1/3 the cash rate for an equivalent room (Choice had availability for a garden view suite). There’s still a remote possibility that someone will cancel and I’ll be able to stay during my planned dates, but the possibility is remote.

Should you go for a Caesars Diamond status? Possibly, if it makes sense (I got my status matched from Wyndham, and I get my Wyndham status from a $95 annual fee credit card, which is less than I’d spend on parking each year at a conference I attend in Las Vegas). However, I wouldn’t gamble extra, or buy a Founder’s Card membership, with the intention of using this benefit. My experience actually trying to book and use the Atlantis Bahamas stay has shown that unless you’re willing to travel midweek in off peak months, this isn’t an easy benefit to use. Honestly, though, what should I have expected from a property named after a lost city? Maybe it doesn’t even exist.

The Phantom Of Singapore

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One of the biggest problems when booking award travel is “phantom inventory.” This is inventory that shows up in an online search, but isn’t really there. When you go to book it, it won’t confirm. Certain airlines are notorious for displaying phantom inventory: TAP, Ethiopian and LOT to name a few. Typically, though, this problem only involves partner inventory (such as when using United Mileage Plus points to book a ticket on LOT). I have never–I mean, never–encountered this when booking flights on an airline through their own mileage program.

That is, until today. I was attempting to book a seat from Bangkok to New York. This is fairly straightforward. Singapore offers “Saver” and “Advantage” inventory, and the rule with them is that you have to find flights all the way through in the same inventory “bucket” in order for it to book as one fare. OK, that’s fine, no problem. Here’s a flight from Bangkok to Singapore:

And here’s another flight from Singapore to New York a few days later:

Easy, right? Singapore allows stopovers, so you can put the two together and it’ll book out at 143,500 points total. Make no mistake, this is an expensive award, but at least Singapore doesn’t have fuel surcharges when you’re booking flights that they operate.

Only one problem: I got all the way to the end, and was informed that I was added to the waitlist. Wait, what? Singapore does offer the option to waitlist flights in case they decide to open up award inventory, but in my experience, it’s pretty rare that these ever clear. And you generally won’t know until the last minute whether or not your request will clear. Waitlisting can be useful for speculative bookings if you have a lot of flexibility in your schedule, but this booking isn’t that. And I specifically picked flights which weren’t any sort of “waitlist” situation. They were clearly displayed as bookable.

The agent in this stock photo appears to be Thai, but this flight involves Thailand so artistic license is taken

OK, fine. I made a phone call to Singapore Airlines (this time, the call center was in The Philippines, an improvement vs. their horrible call center in India). Surprisingly, I got right through. Nope, the inventory wasn’t available. Nothing was available. Not a single business class seat was available on either a Sunday or Monday, nearly a year in the future, from Singapore to any location they serve in the United States. Typical. Given that I had screen shots and clearly the error was on Singapore’s end, I wasn’t really willing to take no for an answer. The agent had a way to collect my emailed screen shots and an escalation path of some sort, but for now, do not assume the Singapore Web site is reliable. If you’re booking anything with Singapore, do it over the phone. This is hard, because they won’t hold seats and points transfers are not immediate, although sometimes, Amex points transfers can show up quickly. It might be worth finding inventory with an agent, and seeing whether you can transfer points while you have them on the phone. Otherwise, you’re in for a nail-biting couple of days waiting for the points to post in your KrisFlyer account, and hoping the inventory you found is still there once they finally do.

Don’t Get Stranded By Delta’s Made-Up Travel Documentation Requirements

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If you’re a frequent traveler between the United States and Canada, you’re probably familiar with the NEXUS program. This trusted traveler program is similar to Global Entry, but it works on both sides of the border. Getting a NEXUS card isn’t easy. You need to pass rigorous background checks by both US and Canadian authorities, and pass an in-person interview with both US Customs and Border Protection and the CBSA. There are also strict rules governing the program; it’s hard to get these privileges, and it’s very easy to lose them.

This sign can save you a lot of time on the US/Canadian border

At land crossings, there is a special NEXUS lane (by the way, never enter this lane if you are not a NEXUS card holder: you’ll automatically be sent to secondary inspection and will also likely be fined). When entering the US by air, you can use a Global Entry kiosk to clear immigration. When entering Canada, there is a NEXUS kiosk used to clear immigration. And for program members, there’s an additional bonus: NEXUS cards are a Western Hemisphere Travel Initiative (WHTI) compliant credential, meeting the equivalent requirements in Canada. This means that they are a perfectly valid and acceptable travel document for air travel between the United States and Canada–fully equivalent to carrying a passport.

When I’m flying from Vancouver (which I often do, because I live in between the Vancouver and Bellingham airports), I usually fly Canadian carriers who are aware of the procedures. However, yesterday I was flying Delta from Salt Lake City, who made up its own rules and denied me boarding unless I presented a passport. Fortunately, I was on a connecting flight from Mexico and I had my passport with me this time, but this isn’t always the case.

What Happened

At boarding, the Delta gate agent ran facial recognition on me (something I absolutely hate, and which feels super creepy and invasive–I never signed up for this or gave them my photo), and then the gate agent asked for my passport. I handed her my NEXUS card. “Nope!” she said. “You have to give me a passport.” I explained that NEXUS is a valid credential for travel to Canada, and that a passport wasn’t necessary. “I’ll look it up but you’re wrong,” she said, “international flights always require a passport.” She then proceeded to look through her system, failed to find anything involving NEXUS, and called a “Red Coat” who–apparently without looking anything up–denied me boarding without a passport.

By now, the agent (who it turns out was a Canadian citizen) was apparently curious. I knew I was right, remained polite, and suggested that she call Delta’s Canadian partner WestJet to confirm the requirements. After some digging, she confirmed in a Delta system (last updated 5 days ago) that I was, in fact, right. However, because a “Red Coat” had determined I was required to show my passport, she required me to do so anyway. This is very typical of Delta; they don’t seem to give their employees much flexibility or encourage independent thinking.

It’s fairly routine for NEXUS card holders traveling between Canada and the US to carry only their NEXUS cards. After all, this is all that is required to cross the border! However, if you’re considering a ski vacation to Utah this winter, think again before flying Delta. If you don’t bring your passport–which is completely unnecessary–you might end up stranded until you rebook with a Canadian carrier who understands the rules and follows proper documentation procedures.

Look, I get it. I don’t blame the gate agent. You may not be aware of this, but gate agents can be personally liable for fines if they allow travelers without valid documents on board an aircraft. If they’re as strict with ID requirements as a 7-11 clerk selling cigarettes to someone who looks 16, this is why. This is entirely the fault of poor training at Delta, combined with software that makes it too difficult to verify which ID is required. In the meantime, carry your passport because it seems that Delta just makes up its own documentation requirements.

Narrowly Avoiding An AAdvantage Nightmare

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One of the best sweet spots on the American Airlines AAdvantage award chart is from Central Asia and the Indian Subcontinent to Southeast Asia. It costs only 40,000 AAdvantage miles in business class for this trip. This is a lot of flying: 5,630 miles in Qatar Airways Qsuites. 12 hours of luxury in the world’s best business class. Fancy champagne, luxurious lounges, all of that stuff. I mean, this is definitely not the usual Seat 31B style, but it’s only 15,000 points more than going in economy class! For as good a bargain as this (on a flight that would cost a cool $4,000 in business class or $1,500 in economy) it’s well worth the points. And what an incredible graduation gift to a friend who lives in Kazakhstan this would be, right?

map of ALA-DOH-SGN

The trick is booking it. If you search the American Airlines Web site, these flights simply don’t exist–even though Qatar Airways award flights normally appear on Web search results. For this itinerary, I needed very specific dates. I searched with other Qatar Airways partners, saw availability for the outbound in economy class with business class on the return, and called American Airlines to see whether I could book it. This resulted in a 3 day adventure that finally ended with tickets issued, but could have been an absolute nightmare scenario.

When you search for these flights online, the error above is displayed. You have to call to book!

When I initially called to book the itinerary, the agent didn’t seem very experienced. She located availability, but then somehow released it back to Qatar Airways, who instantly removed it from inventory. This happens sometimes when you’re working with an agent over the phone; if they don’t know how to correctly work with inventory during the booking process, it might be released back to the partner airline (who may or may not put it back into inventory). Naturally, the flight I wanted was no longer available because of the agent’s error, so I ended up having to book an evening return (rather than the morning) and the whole thing was in economy class, rather than a return in business class. It wouldn’t be the end of the world, but wasn’t what I was hoping for.

OK, fine. Challenge accepted. I have dealt with this sort of problem before. If you wait overnight, sometimes the inventory pops back up again, so I checked again in the morning. Success! Not only was the flight I wanted available, but business class was available, too. All I’d need to do was get American to make the change, but no big deal, right? Changes are free. It’s a relatively simple exercise, just changing the time of day and class of service. Two flights swapped, nothing more. What could possibly go wrong?

After 90 minutes of calling American, getting routed by the dumb automated phone robot to the wrong department (domestic revenue tickets instead of international AAdvantage, even though I provided my confirmation code), and then finally being transferred to the right department, I had someone on the line who could make the change. She understood what I was after, updated my booking, got me the class of service I wanted, and told me that it’d be an even exchange for the tickets because the taxes were the same.

Perfect. Sounds good. No problem. I received an email confirming the changes, my card was charged the correct amount for the taxes, my AAdvantage account was charged the additional 15,000 miles for the upgraded segment (in a goofy roundabout way involving charging me 115,000 miles and then refunding 50,000 miles, but it added up to the right amount), so good to go. Right?

A “Trip Confirmation And Receipt” might not be what you think it is

Here’s the thing. When I logged on to aa.com, the ticketing status showed “On Request.” That’s fairly normal, because American issues award tickets manually. But I also got a pop-up at the top of the screen saying that I needed to call and contact an agent for ticketing. That is not normal. If you see that, it usually means the payment didn’t go through. And if your payment doesn’t clear, American will cancel your reservation 24 hours later. They do so without mercy or regret and when a Qsuites award is at stake, someone else will likely snap it up before you get the problem sorted out.

So, I made my third call to American. Another 90 minutes on hold. The agent I spoke to said “No, there’s no problem, you are in queue for a refund.” Wait, what?! Evidently the previous agent didn’t really know what they were doing. And my ticket was so messed up that the agent I was speaking with didn’t know how to fix it. It was going to require action from the “Resolution Desk” and the “Partner Desk,” according to her supervisor, and those were only open between 6am and 5:30pm Central time. “Will my reservation be cancelled in the interim?” I asked. “No, you should be safe as long as the resolution desk fixes this tomorrow, because this is in a ticketing queue.”

OK, fine. Another call to American the following day. Only an hour on hold this time. The first agent insisted on trying to help me when I explained it was an international AAdvantage ticket, and then after several minutes of typing and looking at my reservation, said “oh, this is an international AAdvantage ticket” and blind transferred me to the right department. I immediately asked for the “Resolution Desk,” which got me transferred to a supervisor. Apparently supervisors now perform this function, even though it used to be a dedicated desk.

This particular supervisor was friendly, and seemed to have some experience at the airline. That’s difficult to find these days; airlines laid off so many people during the pandemic that finding anyone with the institutional knowledge to solve problems can sometimes be difficult. However, she was stumped. “Oh my goodness, I’m not sure what to do here!” She put me on hold for a few minutes while she came up with a strategy.

cyber cyber cyber

Ultimately, the solution was to refund the existing itinerary, move all of the reservations into a separate PNR (with a new confirmation code), and then charge me again. Sure, no problem. This was a lot of manual data entry in airline computers, but the supervisor got it all done. The next two stops were the “Liaison Desk” and the “Ticketing Desk,” both of whose action was needed to actually get the ticket issued. 45 minutes or so later, and success! “OK, your ticket is issued and ready to go. Just go ahead and look at it in your AAdvantage profile.”

“Wait a minute,” I said. “It won’t show up there, because the ticket isn’t in my name.”

Silence.

“Oh. Um, right. You see, I, uh… issued the ticket in your name, not your friend’s name. Oops!“

Now, I wasn’t upset. Everybody makes mistakes. At least we caught it before I got off the call, so I didn’t need to call in again. No big deal, easy to fix, right? Just change the name? Nope. Airline computers aren’t set up that way. Instead, fixing the problem required refunding everything again, charging everything again, building out another PNR with the correct name, moving the reservation into it, calling the Liaison Desk again, calling the Ticketing Desk again, and finally a ticket was issued in the correct name.

Finally. Five long phone calls and several hours later. With no warning at all that anything was even remotely wrong except for an obscure pop-up on the Web site, which almost anyone would have overlooked. After all, American Airlines issued me a “Trip Confirmation and Receipt,” charged my card, deducted mileage, issued a confirmation code, and I could even pick out seats and meals!

However, no AAdvantage redemption certificate was issued. It wasn’t attached to the ticket because there was no ticket. In fact, nothing was attached to the reservation. If I hadn’t sorted this out, it would have been a mad scramble at the airport on the day of travel. As far as Qatar would be concerned, they’d never have been paid, and there was a reservation with no ticket, so they wouldn’t owe any transportation. And it’d require calling American Airlines to fix the problem, because they issued the ticket. Good luck getting that sorted out, over crappy airport WiFi, 3 hours prior to departure.

What can you do? Always make sure that a ticket number is issued, visible, and attached to your reservation. You’re looking for the following:

  • Confirmation code, both for the airline you’re booking with and the airline operating the flight
  • Ticket number (For example, this will start with 001 if American issued the ticket, or with 006 if Delta issued the ticket)
  • Your card was charged for the full amount of taxes and fees
  • The mileage was deducted for your ticket, and it’s the correct number of miles

If all of the above has not taken place, then there could be something wrong with your ticket. Call and ask and if the agent doesn’t seem sure, ask a supervisor to double-check. If you’re booking a partner award (meaning the airline that is operating your flight is a different airline than the one that issued your ticket), you can also check your reservation on their Web site to see whether a ticket number is attached.

Avoid problems at the airport. Check your reservations carefully. And if anything looks off, get in touch with the airline that issued your ticket.

The Great Southwest Meltdown Of 2022

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A lot of people have been asking for an explainer on what is going on with Southwest Airlines and the massive meltdown that has occurred. I’m almost at a loss for words: Southwest is the largest US domestic airline. They serve 23 of the top 25 markets in the US. One of my friends is currently stranded with his cat in Las Vegas, and Southwest can’t get him back home until *checks notes* 2023.

Shelby is unimpressed by slot machines, which do not dispense kitty treats

When it suits them Southwest says, in effect, “we’re a small carrier serving small places, the rules shouldn’t really apply to us” (whether it’s safety or anything else) but the reality is that they’re a major airline. They should be considered as such, and treated accordingly.

However, Southwest is highly unusual. Their IT is almost entirely homegrown, with software they built themselves. It’s creaky and antiquated – you’ll observe this if you watch their schedules. They’re irregularly and manually loaded into the system. The majority of airlines use standardized reservations systems like Sabre, Amadeus, etc. which integrate well with other standardized tools. While Southwest has kinda sorta migrated to Amadeus, they only support limited integrations in specific circumstances.

Other airlines (apart from Allegiant, Southwest, Spirit, Frontier and a couple others like Avelo and Breeze) have relationships with airport hotels so they can issue vouchers to stranded passengers and crew. They also work with each other in a system called “interlining” where they take each other’s passengers to avoid total systemic meltdowns like these. For example, when Delta melted down in the past, American and United have bailed them out (and vice-versa). In this case, it’s the week between Christmas and New Year, and there are no seats on other airlines to book their passengers into. Even if there were, there is no interline agreement. So Southwest behaves like an ultra low cost carrier (where you expect poor service and paid a fare to match, rather than the above-market fares Southwest often charges), basically says “see you next week” and dumps you wherever they left you.

So, about aircraft positioning and crew scheduling – Southwest is essentially a short and medium haul airline. They mostly don’t do long haul services except for Hawaii. Southwest turns aircraft quickly, in less than 30 minutes. They have higher aircraft utilization than any other major US airline. They often run their crews on tight loops where they’re out from home and back the same day so they can save money on accommodating crews who overnight away from their home base. This is all really clever and it works really well until it doesn’t.

So when Southwest melted down due to weather events, they didn’t have nearly the number of rooms reserved that they needed for their own crew, and it was Christmas so hotels were full. Crews often did not get rooms. They just got dumped like passengers at airports. At least there are crew break rooms at most airports, but it’s not very comfortable. Major airlines usually have enough hotel relationships to be able to work something out (American has had some issues too) but Southwest does not.

The airline now has a problem where they need to figure out where all of their crews are (lacking accommodations, some have found their own way home), and where their planes are, and whether either are where they need to be, and basically redo their entire crew and aircraft scheduling plan for the whole airline. The only real way they have to do this (because of the way they operate and their limited IT capabilities) is to stop for an entire day and set to work inventorying their assets and crews and then build out entirely new trips for everyone.

However, they were also just really mean to everyone who works for them, and who knows what that will do for the motivation of their employees. They effectively required employees to come to work sick, making others sick just before they’re most needed to recover the operation. Given Southwest’s checkered past with safety, will they pressure employees to work when they really aren’t fit to fly? I personally hope the FAA is watching.

Anyway, how does Southwest fix this? Just like in IT security, every time there is a high profile problem, there is a vendor promising to magically fix everything with AI. Unfortunately, just like in IT security, the problem space is also very complicated and AI is not good at solving most of these problems. One way they could handle it is already proven, it’s just expensive: holding crews and aircraft in reserve to recover from irregular operations. Qantas successfully does this.

A week ago, Qantas had an A380 unexpectedly land in Azerbaijan. They thought there might be a fire in the cargo bay so they landed in Baku. It turned out there was a real problem with the aircraft and it couldn’t be promptly repaired in Azerbaijan, a country which doesn’t frequently see A380s. So, Qantas sent a rescue flight, something that Southwest has repeatedly proven they lack the capability to do. Because Qantas plans ahead for emergencies (and they absorb the expense of doing so), they were effectively able to recover their operation.

To be fair, it’s not just Southwest who does their route planning this way. You see the same sort of problems with Flair Airlines in Canada. They’re an extreme example but fairly representative. Flair serves 34 destinations with 24 aircraft. You can imagine the follow-on impact if any flight, on any leg, has a problem. So why would an airline do this? It seems crazy, right? Well, it’s a question of incentives.

This holiday season could have worked out really well for Southwest, had everything gone according to (a very aggressive) plan. Southwest did their route planning the same way that most American companies do supply chain planning: “just in time” with no slack or contingency planning. If it all melts down, they simply dump the problem on their customers. Southwest, after all, legally has no responsibility to practically anyone except for their shareholders. They are covered by their Contract of Carriage and US Department of Transportation rules (which are lasseiz-faire at best).

You didn’t get home for Christmas? You got stranded in Las Vegas for a week? Well, dear consumer, Southwest won’t help you, the government won’t help you, nobody will compensate you for the losses you suffered, and you also can’t sue because the federal government has given airlines a liability shield along with endless taxpayer bailouts. If you don’t like it, you’re looking at one middle finger from the federal government, and another from Southwest.

One last piece of airline trivia before I leave you all to digest this post. American Airlines cancelled less than 1% of its schedule yesterday. Southwest cancelled over 70% of its schedule. Southwest will likely (successfully) claim that under the Contract of Carriage, they do not have to pay for stranded passengers’ hotels. Keep this in mind any time that politicians show up saying that every problem will be fixed with tort reform to keep evil class action lawyers from driving up costs.

What’s the fix? Liability. Airlines are actually run by really smart people. They’re just allowed to optimize for only one thing: shareholder returns. As it turns out, this hasn’t worked out any better for essential services like airlines than it has for any other sector of the US economy. We need to be OK with the idea that corporations have obligations other than shareholder value, and those obligations extend for longer than this quarter’s earnings call. Create damages which aren’t excluded from class action liability, and airlines will suddenly become extremely interested in reliability (as well as extremely interested in a DOT-regulated standard for weather delays and disruptions).

I don’t personally think re-regulating is the solution, as many pundits have proposed. Instead, financial accountability is the solution. The US should just copy EU 261 from the European Union. It has worked very well to improve airline reliability in Europe because there are actual financial penalties paid to consumers. There have still been occasional meltdowns, but far smaller scale than the largest domestic passenger airline in the US entirely collapsing for multiple days.

Some people will say that this will drive up costs, making flying more expensive. With respect, I observe that you can routinely fly over 1,500 miles within Europe for under 22 euros:

It’s long past the time that airlines should get a free pass (if they ever should have). Real, financial penalties are a market-based solution to encourage airlines to improve reliability. Organizations respond to incentives, and the federal government must create the right ones.

Aeroplan Locking Accounts For Signup Bonuses

TProphet2 Comments

Air Canada Aeroplan is a popular program to use for award bookings, so it’s not surprising that a lot of people outside of Canada engage with it. You can transfer your points from American Express, Capital One, Marriott Bonvoy and Chase to the Aeroplan program, and use them to book flights on either Air Canada or its truly massive number of airline partners (both StarAlliance and other carriers such as Etihad and Oman Air). So given that, you might be tempted to pick up a Chase Aeroplan co-branded card. These recently launched, and they come with a generous sign-up bonus along with some excellent bonus categories (such as 3x points at grocery stores).

See polar bears with Calm Air, an Aeroplan partner

Well, if you had the Chase Aeroplan card in mind to get you closer to an Aeroplan award, you might want to put those plans on hold. Air Canada has just updated their Aeroplan terms and conditions with some vague and disturbing legalese to their Terms and Conditions that seems targeted at people who qualify for welcome bonuses from Aeroplan banking partners (like Chase):

"Aeroplan may, in its sole discretion, choose to limit the number of Welcome Bonuses or similar bonuses or incentives a Member may receive in any period, and, in addition to the other remedies set forth in these Terms and Conditions, reserves the right to suspend, revoke or terminate the Account of any person who engages in a behaviour of excessive use of the Welcome Bonus offers."

Aeroplan then goes on to vaguely define what it considers abuse in a non-specific way. It’s important to note that this language appeared after multiple Canadian users of Aeroplan reported that their accounts have already been locked “at the request of a bank” after qualifying for signup bonuses, so it appears that Aeroplan is already locking accounts based on some set of criteria.

One of the downsides of frequent flier programs is that they are almost entirely unregulated, and when they operate in countries like Canada (which offers generally poor consumer protections, especially when it comes to airlines) you’re pretty much entirely at the mercy of an airline. They control the vertical and the horizontal. The points in your account hold no value, as they happily remind you in the Terms and Conditions (irrespective of the fact that you can buy them from the airline for actual money), and they also don’t belong to you. It’s very much a one-sided deal.

I don’t know how this is going to ultimately shake out. It’s almost unheard of that an airline program would lock a frequent flier account because of a legitimately earned signup bonus. However, this has clearly happened. Until the dust settles, I recommend that you don’t sign up for the Chase co-branded Aeroplan card. There aren’t enough benefits to holding the card for most people in the US to justify the risk that Aeroplan will randomly decide to torch your account because you earned a signup bonus.

JAL Blocking Seat Selection On Award Tickets

TProphet8 Comments

I’m returning from Bangkok after Songkran next year, and it’s a long flight. Over the past two months, I just earned a ton of American Airlines AAdvantage points through generous credit card signup bonuses. However, no sooner had I earned them than the program started rapidly devaluing by moving to a dynamic award pricing scheme for flights on American Airlines. Given my lack of trust in AAdvantage at this stage, I decided to make burning these points a priority.

JAL recently started service to Seattle on their new 787, which is configured with Apex Suites (they brand it SKY Suites). And better yet, there was a more or less perfect itinerary returning from Bangkok which was bookable with AAdvantage points. Because it’s a partner flight, it’s also still bookable at the old (pre-devaluation) AAdvantage rates! So, using the brand new capability to reserve JAL flights on the AAdvantage Web site, I booked the flight.

With these seats, seat selection matters. Window seats in this configuration are much better and more private than aisle seats. So, I went ahead and called American Airlines to get the JAL confirmation code, which I then plugged in to the JAL Web site to pick seats. I was super disappointed to see the following maps:

No window seats. None at all. Right?

Only aisle seats were available to select. However, this didn’t sit right with me. This is a brand new flight to Seattle, and April isn’t exactly peak season to fly to Seattle. Who would be buying out every single good seat on the plane, in a premium cabin?

So, in a separate incognito browser window, I assumed my trusty alter ego of “Fo Do” and went back to the JAL site. This time, I was buying a flight, rather than assigning seats on an already ticketed flight. Lo and behold, when you’re not booking a partner award but are buying a flight from JAL, the seat map is totally different:

Just look at all those window seats!

Exasperated, I took a note of all of the open seats (any of which would be acceptable) and called JAL. Naturally their US office was closed, so I called their Tokyo number and reached an astonishingly dishonest agent (I’m used to being lied to in many countries in Asia, but not in Japan). First the agent lied and said the first two seats I asked for were “under airport control.” OK, fine, I gave him two alternates. These were “reserved for elites.” OK, fine, I gave him the last alternate. “This seat is not available.” Why isn’t it available? “I’m sorry, it’s not available.”

The agent was clearly uncomfortable with the conversation, so I explained exactly where I was looking at the seat map, and that the seats were clearly available. So why, when I already have a ticket, am I not able to pick one of those seats? Was there possibly a technical problem? Might it be possible another way (in Asia, always provide a face-saving way for someone to solve your problem)?

Nope. The agent wouldn’t budge. The seats weren’t available and that’s that. So I asked some very sharp questions. Is seat selection blocked for partner award tickets? For award tickets in general? And with that, I got a clear answer: yes, it’s blocked by fare class. The only way to pick a window seat on an award ticket is to check in online 24 hours in advance and hope one is still there.

This is incredibly frustrating. I went out of my way to fly JAL, and paid quite a bit more, to enjoy the excellent SKY Suites experience. For me, it’ll be considerably less excellent in an aisle seat.

Icelandair Awards Unavailable With Alaska Airlines Mileage Plan

TProphet1 Comment

I forgot that there’s a long weekend ahead, and what better to do with a long weekend than fly to Iceland? This may seem crazy, but domestic travel during holiday weekends is crowded and expensive, while international travel is often available with points last-minute. When I went to check on Alaska Airlines’ Web site, though, nothing was available. I mean, nothing. There was no availability from any Icelandair gateway city all the way through the end of the schedule.

I reached out to Alaska Airlines on Twitter and after some back-and forth they have confirmed that there is an issue:

It’s unfortunate that, given the current lack of European partners, one of them isn’t bookable. Hopefully Alaska will solve the problem soon!